Assistant Project Manager Columbia, SC

Posted On: March 24, 2023

General Summary

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Basic duties include serving as the point of contact for Senior Project manager (SPM) to manage data entry into Colite’s various functional systems to include Epicor, Signalytix, Smartsheet, Formstack, and others. This position offers opportunity to grow into the full PM position.

Principal duties and responsibilities:

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PRIMARY RESPONSIBILITIES:  With oversight from the SPM, the Admin assistant will facilitate the data input into various Colite operating systems to ensure projects flow through said systems in a timely manner which helps Colite meet our and our customer project timelines.  This includes, but is not limited to the following: 

• Signalytix – data input for assigned projects
  • Save all site completion photo’s onto server
    • BEFORE invoicing, label photo’s by site doc as part of close out process
• Epicor Assist
  • Customer Set Up
  • New Project set up
  • Create Quote Set Up
  • Create sales order with site specific placeholder (PH)
  • Create Purchase Orders
    • Code research
    • Survey
    • Install
  • Subtract PH from overall program budget once site PH is established by site
  • Snapshot input
  • Snapshots – save in system; scan into project folder
  • Save quotes for client
• At discretion of SPM:
  • Initial program organization (files/folders)
  • Request quotes from vendors (multiple)
  • Follow up with basic info set up forms (formstack)
  • Follow up with quotes
  • Follow up with landlord status
  • Initiate code checks
  • Follow up with permit status
  • Request updated/new site docs
  • Change quotes to NIP after approval is obtained
• Assist with “product only/service only” projects
  • Project setup
  • Issuing Purchase orders (P.O.’s)
• Site Doc review for comprehensiveness, i.e. inventory of required info
• Compile bid information from approved Colite Vendors

Knowledge, skills, and abilities required:

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SKILL SET

• Possess excellent organizational skills and attention to detail
• Possess excellent ability to follow instructions
• Demonstrate strong communication skills
• Work well with others in a team environment
• Demonstrate ability to learn Colite Operating System (Epicor)
• Proficient in Microsoft Suite, specifically excel.

EXPERIENCE, EDUCATION & DETAILS:

Working towards Degree in Business Administration or related field required

1-2 years in similar support role is preferred.