Accounts Payable Specialist Columbia, SC
Posted On: November 18, 2021General Summary
The Domestic A/P Specialist is responsible for all domestic accounts payable functions and processing from beginning to end, with limited assistance from AP & AR Supervisor.
Principal duties and responsibilities:
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- Daily Management of incoming and outgoing mail for company
- Responsible for management of AP phone calls (internal and external)
- Manage incoming mail and emails from vendors: invoices, inquiries, requests, statements, etc.
- Perform Invoice and PO matching for all invoices requiring POs (3 way match for suppliers)
- Assign G/L coding for all non-PO invoices according to G/L coding charts
- Sort and distribute invoices for internal approvals based on type of invoice/buyer
- Enter/receive invoices into EPICOR accounting system according to invoice type
- Communicate and work with vendors to resolve invoice issues and payment issues (phone calls, emails)
- Process check runs (initiate wire transfers, ACH and issue checks)
- Manage lien waivers process for domestic installers
- Record payments in the accounting system (checks, wires, ACH drafts)
- Manage Vendor setup and maintenance (W-9s and COI updates; and issuing 1099s at year end)
- Manage Petty Cash disbursements and replenishment processes
- Manage company credit card(s) payments and receipts
- Reconcile vendor statements for each month end
- Weekly Filing of open AP and paid AP
- Responsible for coding and entry of freight invoices
- Work with Supervisor to reconcile RNI report monthly
Knowledge, skills, and abilities required:
- Strong experience
- Ambitious “go getter” attitude
- Ability to multi-task and manage time well
- Self-motivated
- Problem solver
- Epicor experience a plus
- Experience with Microsoft office
- Detail oriented
- Results driven
- Excellent written and verbal communication skills