Accounts Payable Specialist Columbia, SC

Posted On: November 18, 2021

General Summary


The Domestic A/P Specialist is responsible for all domestic accounts payable functions and processing from beginning to end, with limited assistance from AP & AR Supervisor.

Principal duties and responsibilities:


    • Daily Management of incoming and outgoing mail for company
    • Responsible for management of AP phone calls (internal and external)
    • Manage incoming mail and emails from vendors: invoices, inquiries, requests, statements, etc.
    • Perform Invoice and PO matching for all invoices requiring POs (3 way match for suppliers)
    • Assign G/L coding for all non-PO invoices according to G/L coding charts
    • Sort and distribute invoices for internal approvals based on type of invoice/buyer
    • Enter/receive invoices into EPICOR accounting system according to invoice type
    • Communicate and work with vendors to resolve invoice issues and payment issues (phone calls, emails)
    • Process check runs (initiate wire transfers, ACH and issue checks)
    • Manage lien waivers process for domestic installers
    • Record payments in the accounting system (checks, wires, ACH drafts)
    • Manage Vendor setup and maintenance (W-9s and COI updates; and issuing 1099s at year end)
    • Manage Petty Cash disbursements and replenishment processes
    • Manage company credit card(s) payments and receipts
    • Reconcile vendor statements for each month end
    • Weekly Filing of open AP and paid AP
    • Responsible for coding and entry of freight invoices
    • Work with Supervisor to reconcile RNI report monthly

Knowledge, skills, and abilities required:


  • Strong experience
  • Ambitious “go getter” attitude
  • Ability to multi-task and manage time well
  • Self-motivated
  • Problem solver
  • Epicor experience a plus
  • Experience with Microsoft office
  • Detail oriented
  • Results driven
  • Excellent written and verbal communication skills

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