Accounts Payable Specialist Columbia, SC

Posted On: November 18, 2021

General Summary

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The Domestic A/P Specialist is responsible for all domestic accounts payable functions and processing from beginning to end, with limited assistance from AP & AR Supervisor.

Principal duties and responsibilities:

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• • Daily Management of incoming and outgoing mail for company
  • Responsible for management of AP phone calls (internal and external)
  • Manage incoming mail and emails from vendors: invoices, inquiries, requests, statements, etc.
  • Perform Invoice and PO matching for all invoices requiring POs (3 way match for suppliers)
  • Assign G/L coding for all non-PO invoices according to G/L coding charts
  • Sort and distribute invoices for internal approvals based on type of invoice/buyer
  • Enter/receive invoices into EPICOR accounting system according to invoice type
  • Communicate and work with vendors to resolve invoice issues and payment issues (phone calls, emails)
  • Process check runs (initiate wire transfers, ACH and issue checks)
  • Manage lien waivers process for domestic installers
  • Record payments in the accounting system (checks, wires, ACH drafts)
  • Manage Vendor setup and maintenance (W-9s and COI updates; and issuing 1099s at year end)
  • Manage Petty Cash disbursements and replenishment processes
  • Manage company credit card(s) payments and receipts
  • Reconcile vendor statements for each month end
  • Weekly Filing of open AP and paid AP
  • Responsible for coding and entry of freight invoices
  • Work with Supervisor to reconcile RNI report monthly

Knowledge, skills, and abilities required:

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• Strong experience
• Ambitious “go getter” attitude
• Ability to multi-task and manage time well
• Self-motivated
• Problem solver
• Epicor experience a plus
• Experience with Microsoft office
• Detail oriented
• Results driven
• Excellent written and verbal communication skills