Job Openings

Posted On: July 7, 2021

Project Manager Support

General Summary


Basic duties include serving as the point of contact for Senior Project manager (SPM) to manage data entry into Colite’s various functional systems to include Epicor, Signalytix, Smartsheet, Formstack, and others.

Principal duties and responsibilities:


PRIMARY RESPONSIBILITIES:  With oversight from the SPM, the Admin assistant will facilitate the data input into various Colite operating systems to ensure projects flow through said systems in a timely manner which helps Colite meet our and our customer project timelines.  This includes, but is not limited to the following: 

  • Signalytix – data input for assigned projects
    • Save all site completion photos onto server
      • Before invoicing, label photos by site doc as part of close out process
  • Epicor Assist
    • Customer Set Up
    • New Project set up
    • Create Quote Set Up
    • Create sales order with site specific placeholder (PH)
    • Create Purchase Orders
      • Code research
      • Survey
      • Install
    • Subtract PH from overall program budget once site PH is established by site
    • Snapshot input
    • Snapshots – save into system; scan into project folder
    • Save quotes for client
  • At discretion of SPM:
    • Initial program organization (files/folders)
    • Request quotes from vendors (multiple)
    • Follow up with basic info set up forms (formstack)
    • Follow up with quotes
    • Follow up with landlord status
    • Initiate code checks
    • Follow up with permit status
    • Request updated/new site docs
    • Change quotes to NIP after approval is obtained
  • Assist with “product only/service only” projects
    • Project setup
    • Issuing Purchase orders (P.O.’s)
  • Site Doc review for comprehensiveness, i.e. inventory of required info
  • Compile bid information from approved Colite Vendors

Knowledge, skills, and abilities required:


SKILL SET

  • Possess excellent organizational skills and attention to detail
  • Possess excellent ability to follow instructions
  • Demonstrate strong communication skills
  • Work well with others in a team environment
  • Demonstrate ability to learn Colite Operating System (Epicor)
  • Proficient in Microsoft Suite, specifically excel.

EXPERIENCE, EDUCATION & DETAILS:

  • Working towards Degree in Business Administration or related field required
  • 1-2 years in similar support role is preferred.
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Posted On: July 7, 2021

Project Manager I

General Summary


Management of all aspects of an assigned projects, orders, or services to be provided by Colite to specific clients. Entry level management position generally overseeing a minimum number of different orders and/or clients. Typically assigned to a project team, but may also independently manage smaller orders within limited value ranges and with reduced scopes of works.

Principal duties and responsibilities:


General Duties:

Basic management duties including all activities and communications required to ensure the timely and profitable completion of all assigned projects and orders.  Serve as the company point of contact with a client for the coordination of a project or order.

 

Specific Duties:    

  • Input, update, and monitor sales order data and status information using Colite’s internal electronic Order Tracking System.
  • Maintain required documentation including Master Sales Order Files, correspondence with clients, general contractors, subcontractors, and interoffice communications.
  • Communicate with subcontractors via telephone, fax, and email as required to arrange services, obtain quotations and other documentation, and to confirm scheduling and progress.
  • Provide interdepartmental communications as required to ensure project and order activities are progressing as scheduled.
  • Maintain strict budgetary control of all external activities required to complete the order with maximum profitability.
  • Maintain strict scheduling control of all external activities required to complete the order within the allotted time as specified by the client or client’s representative, or as directed by company management.
  • Provide project and job information to other company departments to allow for the planning, organization, coordination of the work. Monitor the various internal Colite activities to ensure work is in compliance with client requirements and specifications, being performed in a method and manner consistent with the original intent that was quoted to the client and in a timely manner to ensure all scheduling targets and milestone dates are met.
  • Maintain constant, real time data in the Colite Order Tracking System including accurate order information relating to products, quantities, prices, billing information, shipping information, ship dates, install dates.
  • Provide management with timely and accurate verbal and written reporting on project and order information relative to the status of various aspects of the work.
  • Maintain close, regular communication and contact with clients and always be informed and current with all aspects of the project status, schedule compliance, and commercial standing.
  • Ensure all departments within the company are provided with all necessary information to complete the work as specified.
  • Monitor and manage the commercial aspects of assigned projects and orders including pricing accuracy, invoicing projections, ensuring the timely invoicing of all completed works, and collection of client payments in a timely manner.
  • Coordinate and monitor subcontractor installation activities to ensure accurate schedules and timely completion of the works in compliance with the scheduling requirements of the client or as directed by company management.
  • Coordinate and monitor internal Colite production and shipping activities to ensure compliance with client scheduling requirements.
  • Coordinate the activities of administrative support staff that may assist in any or all of the above noted activities.

Position Type:    

Salaried

 

Knowledge, skills, and abilities required:


  • Must possess outstanding initiative, judgment, communication, and cooperation characteristics, in addition to strong analytical, problem solving, organizational, and planning skills.
  • Proficient PC Skills; including working knowledge of Microsoft Office Products.
  • Bachelor of Art or Science from accredited University. MBA a plus.
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Posted On: July 7, 2021

Submit Your Resume for Future Consideration

General Summary


Interested in working at Colite but don't see the right opportunity currently available? Submit your resume for future consideration!

Principal duties and responsibilities:


At Colite, we look for stellar candidates who display a true passion for their craft and career. We operate a diverse business with unique opportunities and typically look for candidates to fill roles in the following areas:

  • Project Management
  • Design
  • Production
  • Sales & Marketing
  • Estimating

If your field of expertise isn’t currently on our list – we still want to hear from you!

We’re always keeping our eyes open for the best and brightest talent we can find, so we encourage you to send us your resume. We’ll keep your information on file and contact you if we have an opportunity that suits your experience.

 

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Posted On: July 7, 2021

Internship Opportunities

General Summary


Colite is an international signage company that manages global programs for corporate, retail, hospitality and healthcare businesses. We are a culture of individuals committed to pursuing excellence and growing the standards of our industry. We are out-of-the-box thinkers who require a high level of performance while managing our work-life balance. We work in a world of accountability at the highest level as we work for some of the biggest companies in the world. We treat our internship process just like our employment process. We are invested in you, so you need to be invested in us.

Principal duties and responsibilities:


You will work on LIVE projects.

You will be either building a client project or creating and owning one of our internal projects. We do not put our interns in an isolated file room. Instead, you will be working alongside our people as they walk through daily tasks, meetings, issues and successes. We want you to learn and grow. Examples of projects you will create in a team environment may include the following:

  • Global Sign Project Management
  • Manufacturing Operations Projects
  • Graphic Design Projects
  • Finance & Accounting Projects
  • Video / Movie Production
  • Social Media Viral Campaigns

Why should you apply?

Our internship program is dedicated to giving you a successful, real-life corporate experience. The expertise you will be able to add to your resume will be invaluable. We are dedicated to growing not only your professional presence but also your skills and talents. Here is a taste of what is to come:

  1. Our Internship Program: What’s in it for you?
  2. Great Leaders/Bad Leaders Training
  3. Building and Maintaining a Corporate Culture Training
  4. Core Values/Mission/Vision Statements: What do they say about a company?
  5. Team-Building Activities
  6. Networking & Business Etiquette: Your Personal Branding
  7. Show Me the Money: Phases of the Sales Cycle
  8. Strategic Social Media Planning
  9. Strategic Marketing Planning

We compensate our interns on an hourly basis, including your orientation training. Our internship candidates are limited to only those who comply with all application requirements.

Knowledge, skills, and abilities required:


We’re looking for students in their Junior and Senior years, as well as MBA students who can devote themselves to the following:

  1. One-Day Orientation
  2. 9-Week Internship Program > Monday – Friday 8:00 AM – 5:00 PM
  3. Ideal candidates have led successful projects and have quality leadership skills
  4. 3.5 GPA

In addition, we are looking for candidates with the following professional desires and skills:

  1. Project Management
  2. Marketing/Communications
  3. Design & Engineering
  4. Manufacturing Planning
  5. Finance & Accounting

Submit Resumé below and please include:

  • Career History
  • Educational Achievements
  • Volunteer & Non-Profit Participation
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